Office Manager

Office Manager

Position Summary

This position is responsible for a wide range of office management and support to the company including answering phone lines, accounts payable and accounts receivable, processing and editing reports, writing correspondence, billing, and collections.  Responsible for directing the duties of the administrative staff.  Performs miscellaneous human resource duties.  Functions as benefits coordinator by processing benefits enrollment for new hires and terminates benefits as necessary.  Serves as liaison with broker and is responsible for coordinating the annual review process of company offered benefits and their associated costs.  This position plays a critical role in the representation of Hayes & Associates to all clients and vendors.  Must be numbers oriented and be creative with project work.  Must be resourceful, an independent thinker, and self-sufficient as well as self-motivated.

Essential Functions:

Manages administrative functions of the firm and overall office environment:

• Accountable for ensuring physical condition of office and equipment is maintained
  Oversees the purchasing of office supplies, furniture, etc. for staff
• Act as a resource for administrative and professional staff members regarding the firm’s policies, benefits, and procedures
• Performs various administrative functions in support of the firm:
• Supports the firm by placing calls and/or sending correspondence to clients regarding account balances and makes bank deposits
• Edits and processes various reports and tax returns, prepares final copies of documents on letterhead and places in binder for client engagements
• Performs cash management responsibilities.  Reconciles bank statements, maintains financial statements and processes/edits reports
• Responsible for the billing and collections activities of Hayes & Associates
• Creates, runs and compiles reports as needed by Directors
• Edits documents for Directors and other staff as needed
• Provides requested information to Directors and firm staff as required

Performs Human Resource Functions and Miscellaneous Duties:

• Responsible for compiling employee time, processing payroll and all aspects of benefits administration
• Participates in a wide range of company projects and events

Knowledge, Skills, and Abilities

• Experience with payroll software a plus
• Must be a self-starter with excellent interpersonal and communications skills with a talent for customer service
• Excellent computer skills including MS Office (Word, Excel, Outlook, and PowerPoint) required.
• Must be efficient with strong attention to detail
• Must have strong customer support orientation (for internal/external customers), demonstrated professional demeanor, and ability to maintain confidential information
• Must have strong skills in organization and planning, demonstrated ability to work independently and exercise critical thinking and problem solving
• Strong independent thinking with ability to proactively research problems and find alternative solutions
• Proven ability to manage projects and prioritize tasks
• Ability to manage staff
• Ability to exercise sound judgment and confidentiality in maintaining sensitive information

Minimum Qualifications:

• AA/BA in Business Administration preferred or equivalent experience
• 2+ years previous administrative experience supporting an accounting firm preferred
• Supervisory experience or previous experience as an office manager preferred
• Strong computer skills in Microsoft Office Suite
• Strong knowledge of QuickBooks
• Experience with Wolters Kluwers CCH Axcess a plus
• Strong aptitude to learn new systems quickly
• Ability to use office equipment (copiers, fax, binding, and postage machines)

Please use this link   https://careerlink.com/job/1003-353/ to apply online or contact LaTricia Harris – [email protected]